November 25, 2005 Minutes of Meeting

PBCAA MINUTES OF MEETING, November 25, 2005, Baguio City

PRELIMINARIES:

1. Venue: House of Cris & Elvie Sacayanan, 18 Rimando Road, Baguio City

2. Attendance:

2.1. Present: Mardonio Bernardo, Bonifacio Patricio Jr, Santiago Sameon II,
Arnold Zambrano, Rachel Cabuenas, Edwin Valencia, Rebecca Braga

2.2. Board of Advisers:Cris Sacayanan.

2.3. Absent: Eusebio Tanicala(USA), Pablo Lachica, Eliseon Tangunan,
Rolando Dumawa

3. Lunch was served by Cris & Elvie Sacayanan; brother Arnold Zambrano gave blessings for the food.

BUSINESS MEETING:

1. Meeting called to order at 1:30Pm by brother Bonifacio Patricio Jr.

2. Minutes of the October 28,2005 meeting approved with corrections on the following:

2.1. Item #4 – The giving of Php2,000 per student a month has started last November
2005, instead of June 2006 according to brother Cris Sacayanan, PBC Director.

2.2. Item #3 – Will write to the BOA to also sponsor five (5) PBC students starting
school year 2006-2007 co-terminus with the Trustees.

3. Follow-up of previous assigned tasks:

3.1. Physical/Billeting – brother Edwin Valencia was tasked to write the Baguio Church
for the use of the facilities during the PBCAA homecoming.

3.2. Streamers – brother Arnold Zambrano will donate the streamers.

3.3. Food catered – Meal tickets will be provided.

3.4. First Aid – sisters Sarah Sameon, Sophia Tanicala, Joy Braga

Motion #1 A motion was made and duly seconded than an amount of Php1,000
be appropriated for medicines and used to buy medicines as needed.

Approved.

3.5. Documentation – Brother Jun Patricio will inform brother Eliseo Tangunan to get
video of activities from start to finish. Brother Edwin Valencia will provide the audio
system, etc. All alumni with video cameras can do the same. Showing will be before
activities and closing program.

3.6. Souvenir Program – c/o sisters Rachel Cabuenas & Rebecca Braga

3.7. Games/Prizes – c/o sister Rachel Cabuenas

3.8. Security/Janitorial

Motion #2 – A motion was made and duly seconded that there is a need for a guard
and janitor; an amount of Php1,500 is appropriated for honorarium. The
amount is inclusive of Php500 cash plus Php250 food. However, if they
opt not to eat with the PBCAA crowd, they can have the Php750 cash
each. Brethren Leo Leonen and James Pas-en were selected to serve.

Approved.

3.9. Registration - c/o sister Rebecca Braga. Name tags with color coding:

1950-69 – White

1970-79 –Orange

1980-89 -Yellow

1990-2005 - Green

4. BIR exemption application. BIR requires the Certificate of Registration and audited Financial Statement. Brother Edwin Valencia will contact his friend at BIR to help secure the exemption.

5. Financial Records – c/o brother Mardonio Bernardo – none yet

6.Recruitment of alumni into the association – Remind brethren Eliseo Tangunan, Santiago Sameon II, and Pablo Lachica of this need. One response from Mindanao, brother Jaime Allibang of Davao City – he sent Php300 PMO which was given to brother Tholomew Mapalo to be deposited to PBCAA PCIBank account.

7. Remind brethren Eliseo Tangunan about the PBCAA Website and Rolando Dumawa of the PBCAA Newsletter.

8. Strategy for building up the PBCAA Scholarship Fund Solicitation letter needs to include the following:

8.1. Objective and mission
8.2. Duration of commitment
8.3. Target amount
8.4. One-to-one scholar (Individually) or group by year of graduation, etc.
8.5. A package for the scholar
8.6. Congregation contribute to PBC and PBC will return the services
8.7. According to brother Cris Sacayanan, PBC source of income are:

8.7.1. families contribution
8.7.2. regular Baguio Church of Christ Sunday contribution very last
Sunday of each month.
8.7.3. recently, thru sister Susan Ibanez contributed one thousand dollars
($1,000) which is a one-time contribution.
8.7.4. contribution from Korean Christian University thru brother Won, one
thousand two hundred dollars ($1,200) per semester for ten(10 )students at
two thousand pesos(Php2,0000) per student per month. He plans to tie
up with PBC in the future through student exchange program for Koreans to
learn English.

9. A more productive PBC program:

9.1. Improve facilities like the dormitory, cooking area for boys. Boys Dorm bathroom
has been tiled.

9.2. Continuing education program for alumni.

9.3. Additional subjects

ADJOURNMENT

Talk about the next meeting on December 30, 2005. Adjourned at 6:26pm with a prayer led by brother Arnold Zambrano. None follows.

Certified correct by Rebecca Braga

Noted by Bonifacio Patricio Jr.